Designating admins

Introduction

You often want to allow power users to edit the layouts and install plugins while preventing ordinary users from making unintended changes to the application setup. Roadie Backstage has a concept of admins to enable this. There are two ways to set this up - via Github teams, or manually.

Prerequisites

For automatic Admin group management you will need to have installed the Roadie GitHub app before proceeding with this step.

For manual management you should be aware of the correct usernames of the users you are assigning to the admin group

Automatic admin group discovery with GitHub teams

To automatically designate admins you can use a GitHub Team in your Github Org.

1. Visit GitHub Teams in your organization’s GitHub account and click the New Team button.

2. Set the Team name to roadie-backstage-admin. This is a special value and must be an exact match.

3. Enter a Description such as “Users with Roadie Backstage administration abilities.”.

4. Leave Parent team unselected and click the Create Team button.

5. Ensure you are logged in to GitHub from Roadie. Click the link in the sidebar to do this.

6. Add team discovery for your Github Org to load the admin team in Roadie by adding it in the GitHub integration settings page at Administration > Settings > GitHub.

⚠️  It can take some time for Roadie to refresh the list of teams from GitHub teams once the discovery location is added. If you do not see admin functions immediately, please wait a few minutes and try again.

Manual admin group configuration with group entities (advanced alternative)

In case you don’t want to install the GitHub app or don’t want to manage teams via you can also manually add groups into your Roadie instance.

1. Make a note of the user entity that is assigned to you on the account page of users. You can find this information from https://<your-tenant>.roadie.so/Account.

   • In case you have not logged into GitHub, this is usually the first part of your email address before the @ symbol.

2. Create a catalog-info.yaml entity definition for roadie-backstage-admin group

    apiVersion: backstage.io/v1alpha1
    kind: Group
    metadata:
      name: roadie-backstage-admin
      description: Administrators of Roadie
    spec:
      type: team
      profile:
        displayName: Admins
        email: [email protected]
        picture: https://avatars.dicebear.com/api/identicon/roadie-backstage-admin.svg
      children: []

Note that the name of the administration group needs to be roadie-backstage-admin to grant users assigned to that group access to the administration section of the Roadie instance.

3. Create a catalog-info.yaml entity definition for administrator users and assign to admin group

   apiVersion: backstage.io/v1alpha1
   kind: User
   metadata:
     name: my-username-before-at-symbol
   spec:
     profile:
       displayName: My Na-me
       email: my-username-before-at-[email protected]
       picture: https://avatars.dicebear.com/api/avataaars/my-username-before-at-symbol.svg
     memberOf: [roadie-backstage-admin]

Users and groups don’t necessarily need to reside in different files. If you want to use a single file to import multiple entities, separate multiple yaml documents within a file with three horizontal lines ---.

4. Import both group and user entity definitions to your Roadie instance
   1. Navigate to https://<your-tenant>.roadie.so/catalog-import and input the path to the entity definitions file(s).